Table of Content
- 1. Remove barriers in communication
- 2. Increase accessibility, reduce costs and simplifies collaboration
- 3. Documentation and easy sharing
- 4. Ensures that all lawyers are on the same page
- 5. Increased productivity and time saving
- 6. Improves quality and efficiency of legal services
- 7. Reduces the need for travel and saves money
- 8. Quickly clears the backlog of cases
- 9. Access to a wide range of databases for work
- 10. Provides platforms to search for Legal queries
- 11. Standard workflow and process management
- 12. Enables professionals to work remotely
- 13. Instant connection, work transparency, and recorded data
- 14. Increased accuracy and case responses
- 15. Keeps track of essential matters
- 16. Conclusion
Technology adoption has become a necessity rather than a choice for the Legal sector. It brought a drastic change by bringing innovations into the profession and allowing attorneys to access fundamentals under a roof. It improved the means of communication and increased the clarity of cases and the legal procedures followed in the court.
Collaborative technology provides access to various evidence, clarifies situation, and provides effective means to express the evidence. It helps attorneys to represent their clients far effectively and resolve their conflicts in the court. In this blog, we will walk through some of the best ways to leverage collaborative technology in the Legal sector.
Remove barriers in communication
"Collaboration and communication are the cornerstones of the legal industry. A simple glance into the daily life of a lawyer will tell you that a high amount of collaboration and communication is part and parcel of the job, ranging from internal channels within their own law firms to external parties such as clients, witnesses, and of course, courts. Collaborative technology in any form is, therefore, a game-changer when it comes to streamlining and enhancing the handling of these crucial components of the industry. Seamless sharing remains one of the most influential and impactful outcomes of an efficient communication and collaboration framework and helps law firms, courts, and the public alike."- Riley Beam, Managing Attorney at Douglas R. Beam
"A large aspect of working in the legal industry is the transferring of knowledge from one person to another. For example, if you’re on a team building a defense for a client, you may be responsible primarily for one part of that defense, like eDiscovery, while the rest of the team is responsible for other niche aspects. As you all work to build the case, you have to communicate your findings back and forth. Today, as hybrid and remote work has become the new norm, collaborative technology is vital to facilitate this communication in a fast, efficient, and secure way. It helps to remove the barriers in communication that the separation of work location puts up."- Ben Michael, Attorney at Michael & Associates
"Collaborative technology particularly benefits law firms, especially large ones, because it allows partners, lawyers, and paralegals to effectively communicate and collaborate on tasks without necessarily having to be in the same room. This is especially a game-changer for firms that have a hybrid work policy where not all employees are present in a physical office at the same time.:"
- Daniel Cook, HOD at Mullen and Mullen
"It's no secret that the way solicitors practice law has, in different ways, dynamically changed during the COVID. One such change is in the way in which lawyers can communicate and collaborate. Hence, a crucial element of the top-notch practice of law has always incorporated communication and collaboration internally within law firms and externally with courts and clients. However, the pandemic, and the transition to remote work for most legal professionals, have demonstrated new opportunities and challenges for re-envisioning how solicitors can and should communicate and collaborate.
Technology advancements offer solutions and some brand-new difficulties in this space. The internal legal departments are ahead of this curve compared to law firms in embracing tech solutions for collaboration."- Madilyn Hill, CEO of Truepersonfinder
"Researchers predict that after the pandemic, internal legal departments have already started adopting the specific changes in the legal sector. Thus, they are incorporating the emerging technologies for better collaboration and communication within the team. On the other hand, law firms are also trying to cope with the new scenario and aligning their team collaboration plans with the technology solutions for enhancing communication. As a result, legal professionals envision new opportunities for collaborations and communication with advancing innovation and technologies."- Ashley Amor, co-founder of People Find Fast
"Collaborative techs help improve the accuracy and efficiency of communication within law firms and legal departments. They help eliminate missed messages, emails, and calls. The key types of collaboration software used by legal employees include:
- Document management software (e.g., SharePoint, Logikcull, NetDocuments) for real-time collaboration on documents, document version tracking, archiving, efficient document search, and easy sharing.
- Project management tools (e.g., Redbooth, Exterro, Workzone) to centralize clients' data, cases and documents related to clients, billing details, etc. They also help track case progress, report on performance of a legal team, and more.
- Client portals (e.g., Clio, Lawmatics, MyCase) to keep clients updated on ongoing matters via communicating and sharing documents with legal workers."
Increase accessibility, reduce costs and simplifies collaboration
"Collaborative technology is revolutionizing the legal industry. There is an increasing number of software and applications that help legal professionals collaborate in real time and better coordinate work efforts. Working with legal documents and getting work done is much easier with applications that make collaboration possible through the cloud, on multiple devices, and within secure virtual spaces. Collaborative technology is essential for lawyers today as it increases accessibility, decreases costs and provides easier collaboration for virtual teams."- Maria A. McDowell, Founder ofEasySearchPeople
Documentation and easy sharing
"In the legal industry, collaborative technology is used by attorneys and law firms to draft agreements, correspondence, and other documents. It is used in the legal industry to help attorneys and law firms create, manage, and share cases. Collaborative technology is a way for lawyers to work together on cases and share knowledge across their teams. It helps them make sure that they are not missing anything or overlooking important details. Collaborative technology also helps in the discovery process - it helps attorneys organize information for a case or prepare for court proceedings."- Thomas Niemczewski, CEO & Founder ofDream Chasers
"I’d say that the main role collaborative technology plays is that it facilitates easy sharing of information, and it also ensures that documents are being shared in a secure manner. Collaborative technology has certainly made sharing information more efficient in our industry, and if you are using the right software, it's made information sharing more secure as well. With data privacy at the forefront of everyone’s minds right now, this becomes increasingly important."- Mark Pierce, CEO ofCloud Peak Law Group
Ensures that all lawyers are on the same page
"The legal industry is increasingly reliant on technology to function effectively. For example, many law firms use case management software to keep track of client files and deadlines. In addition, many lawyers use document automation software to generate standard documents such as contracts and pleadings. However, one of the most important uses of technology in the legal industry is collaborative technology.
Collaborative technology refers to any tool or platform that allows lawyers to work together on a common task or project. This can include simple things like email and instant messaging, or more sophisticated tools like online workflows and virtual data rooms.
Collaborative technology is essential for lawyers because it allows them to share information and work together on cases more effectively. For example, if one lawyer is working on a draft contract, they can use a shared document to allow other lawyers in the firm to review and edit the document. This makes the drafting process much more efficient and helps to ensure that all lawyers are on the same page.
While collaborative technology is essential for the legal industry, it is also important to remember that not all technologies are created equal. Some technologies are better suited for collaboration than others, and it is important to choose the right tool for the job at hand."- Oberon Copeland, founder & CEO of Very Informed
Increased productivity and time saving
"There are many reasons why this is important. First, lawyers can spend so much time writing documents and emails that they don't have enough time to actually work on the cases themselves. Second, this results in a lot of wasted time for everyone involved because people can’t move forward if they haven't been able to talk about what needs to be done. Finally, it also results in less work being done overall because there's not much point in having people do things if they're not going to be done right away or if they can be done more efficiently by someone else doing them instead!"- David Gu, CEO of Neutypechic
Improves quality and efficiency of legal services
"Collaborative technology is a powerful tool that can be used to improve the quality and efficiency of legal services. The legal industry has been slow to adopt collaborative tools, but this is changing. Law firms are now starting to use cloud-based software apps like Slack, Asana, and Basecamp to increase productivity and collaboration within their teams.
The benefits of adopting collaborative technology are numerous: it improves communication between employees, reduces time spent on mundane tasks, and provides flexibility for the workday. In addition, it allows law firms to focus on what matters most—the clients—instead of dealing with administrative tasks such as email or phone calls."- Luke Lee, Founder of Ever Wallpaper
Reduces the need for travel and saves money
"Collaborative technology can play a significant role in the legal industry by facilitating communication and collaboration between lawyers, clients, and other legal professionals. By enabling more efficient and effective communication, collaborative technology can help lawyers better serve their clients and improve the quality of legal services. Additionally, collaborative technology can help to reduce the cost of legal services by reducing the need for travel and other expenses associated with traditional face-to-face communication. Finally, collaborative technology makes it easier for lawyers to connect with expert witnesses and other professionals who can help them build their cases.
Law firms are increasingly using collaborative technology to help them work more efficiently and effectively. By using collaborative technology, law firms can save time and money as they serve their clients."- Sarah Ross, Co-founder of Coco Loan
Quickly clears the backlog of cases
"I believe covid-19 and subsequent lockdowns accelerated the implementation of collaborative technology in the legal industry. During 2020 and 2021, courts and judicial proceedings went online, used tools and technologies to real cases digitally from different locations, and pronounced their judgments without requiring the physical presence of all parties involved. I believe collaborative technologies make it easier for legal firms to work in the office and from any location, communicate with advocates and lawyers, send, and receive essential files related to different cases, and accelerate the pronouncement of judgment. Such technologies help the judiciary save precious time and quickly clear the backlog of cases."- Alex Haley, Co-founder of Yards Near Me
"Collaborative technology is essential when technology allows two people to collaborate in real time when they are in fact in completely different locations. An example of this is Zoom, where someone in China can talk to someone in England over a video call.
Most lawyers will rely on chase types of collaborative technology to speak to clients as well as coworkers. With a focus on communication these tools can make it really easy for lawyers to communicate with each other freely.
This often leads cases to be resolved quicker when physical issues aren’t an issue. Lawyers can often be a lot less intimidating over a video call especially when they are in numbers, you have the comfort of your own home for support rather than walking into a packed meeting room alone.
In essence, the role of collaborative technology in the legal industry is to reduce restrictions on communication between client and lawyer, and even lawyer and co-worker."- Peter Strahan, Founder & CEO of Lantech
Access to a wide range of databases for work
"Electronic legal research has become the most standard method of legal research. The legal professionals now can select from a wide array of legal databases due to collaborative technology to conduct research, crosscheck the law, and track recent amendments and developments.
Newly structured information providers are accessible now and constantly entering the market. Moreover, there are distinct search options available by which the search can be performed precisely. The legal professional has to choose the appropriate database from among the several available options as per what’s required to be searched. Lastly, lawyers are now more endowed with working together on crucial matters with more productive tools."- Maria, work at Fast Title Loans
Read More: Top 10 Technology Trends in Legal Industry
Provides platforms to search for Legal queries
"Collaborative technology is more important than ever in the legal industry since we are now almost on the other side of a pandemic. With legal fees now being raised due to inflation, collaborative technology is being used as a way of combating this - particularly between clients and legal professionals. For example, there are now platforms where potential clients can search for legal queries that are similar to their own legal predicament, which may offer a quick (and free) solution for this person without needing to consult with a lawyer and pay a large fee. This type of technology not only relieves the financial pressure on clients but also reduces the stress and pressure that lawyers face when they have a client waiting list."- Daniel G. Leone, a Personal Injury Lawyer at NJ Law Results
Standard workflow and process management
"Collaborative technology, done correctly, will revolutionize the legal industry the way GitHub did for the developer community. The legal industry is plagued with a lack of practice standards, peer review, or code sharing. Every attorney practice in his or her own isolated branch and depend on individual experiences to make decisions for their clients. It is extremely dangerous for clients when collaboration barely exists in the industry, and finding the right attorney is a gamble. When one attorney drops a case, picking up where he left off will signify a very steep learning curve for the new one.
The lack of innovation in collaborative technology in the legal industry is not surprising. In an industry in which intellectual property is a commodity used to command higher premiums, attorneys have no incentive to share their knowledge and legal templates with others. The same thing happened with programmers a long time ago. The right tools, coupled with the right incentives for professionals, will certainly change how legal practices work.
This is the problem Flatfeecorp.com is striving to resolve. We are implementing a standard workflow and employing collaboration tools to allow professionals to work together as a team with peer review and process management."- Ning Zhang, CEO of Flatfeecorp
Enables professionals to work remotely
"During the Coronavirus pandemic, lawyers' practice of law has changed dramatically in many ways. Collaboration and communication between lawyers are examples of such changes. Communication and collaboration within law firms as well as with clients and courts have always been crucial components of effective legal practice. In addition, many legal professionals have shifted to remote work, so collaboration and communication have been re-envisioned in light of the pandemic and remote work transition.
As part of a lawyer's daily duties, collaborative technology assists attorneys in communicating, meeting, collaborating on documents, sharing files, and engaging in other activities they do with colleagues, clients, opposing counsel, and the courts."- Max Shak, CFO of Abtron.com
Instant connection, work transparency, and recorded data
"The legal industry requires loads of data exchange and team collaboration. With the help of collaboration technology, it's easy for industry players to get connected with the customers and advocates instantly. Working beyond the desk and office hours is possible. Transparency in operation is one indirect benefit that the legal industry is experiencing with collaboration technology. Meetings and data exchange can be recorded. So, no one can deny the claims or details provided. It also saves a lot of data cross-check or information verification work. Creating transcriptions from the recorded client meetings becomes easier than before."- Stella, work at PaydayLoansUK
Increased accuracy and case responses
"Using collaborative tech tools in the legal industry can be a great way to provide more precise service to your clients. And that’s because it allows you to communicate ideas and share facts in real-time. The legal profession, at its center, is based on the exchange of information. And when you can do that in real-time it enables the forward progress of the case. The old method of sending a memo or sharing physical briefs is effective but it takes time - time to write, to read, to send, to review, to adjust, to repeat the process. When you’re working in a collaboration tool, all of that happens in a moment increasing responses, accuracy, and opening up time to focus on other aspects of a case."
Keeps track of essential matters
Collaborative technology is used to enhance communication and partnership internally in law firms to easily connect with external parties like client or courts. It focuses on promoting a firm model that aligns with other corporate organizations, financial structures that equate with the value of the client, diverse workforces, and other internal operations related to the internal and external sectors. Advancement in collaborative technology makes it easier for transparency in legal transactions to meet the high demands from clients when they interact. It has streamlined the processes conducted in the legal industry and addressed several major issues for better integration and flow of work. Features like the internal clouds help attorneys attend to their day-to day tasks while the LPM systems keep track of other essential matters like budgets, client invoices, and schedules.-Tautvydas Sutkus, Attorney and Counselor-at-Law JustCBD
"Collaborative technologies brought a tremendous impact on the legal industry by streamlining operations, eliminating paper-based workflows, and saving substantial time. It improved case clarity and provided efficient methods for representing evidence. Moreover, it allowed attorneys to represent their clients more effectively and resolve their conflicts effortlessly. In this blog, we learned how collaborative technology can be used to improve the Legal sector."